CRM, quotations, orders, purchasing, stock and the books on one platform. AI turns a customer's PO into a draft quote, and every step after it flows through to the ledger.
A product specialist walks you through 1flux ERP software and answers your questions.
What 1flux does
1flux is AI-native ERP software for B2B trade: companies that trade, distribute, supply projects or sell services to other businesses. CRM, quotations, sales orders, purchasing, receiving, inventory and accounting run in one flow, on one login and one connected data model. Each document hands off to the next, so nobody types the same order twice, and every receipt, delivery, invoice and payment posts its own journal. AI works on the same permissioned records: Import PO with AI turns a customer's PO into a draft quotation.
Most B2B companies outgrow their first tools in the same way. If you're comparing ERP software, some of these will sound familiar.
“We type the same order three times: in the quotation, the order sheet and the invoice.”
“Our quotations are in Word, our orders are in Excel and our stock is in someone's head.”
“Sales promised a delivery the warehouse couldn't make.”
“Stores and accounts never agree on what actually arrived.”
“Our stock report and our accounts never match at month-end.”
“Every company in the group has its own spreadsheet, and consolidating takes a week.”
None of this is a people problem. Sales, stores and accounts each keep their own copy of the truth, and every hand-off between them is retyped, chased in a chat thread or reconciled at month-end. 1flux puts all three on one record, so an order is typed once and every team sees the same status.
1flux runs 2 connected flows: quote to cash for what you sell, and procure to pay for what you buy. Each step creates the next document from the last one, and each step that moves stock or money posts to the ledger as it happens.
The order-to-cash board follows every order through 5 columns, and cards move only when the real document exists. Read the quote-to-cash guide
AI is only as useful as the data and rules underneath it. In 1flux, every module shares one data model, and actions run through one command layer with permissions, approvals and an audit trail. Today that foundation powers Import PO with AI.
| What to look at | Bolted-on AI | AI-native: 1flux |
|---|---|---|
| Where the AI sits | A chat window beside separate modules | Inside the one data model every module shares |
| What it works on | The module it was added to, or a copied index | The same structured, connected records your team uses |
| What it does | A handful of scripted actions | Real work on real documents: Import PO with AI drafts the quotation from a customer’s PO |
| Permissions and approvals | Rebuilt for the assistant | The same roles, record rules and approval rules as your team |
| Audit | Hard to tell what the AI changed | AI’s work is labelled, and every change leaves an audit trail |
Import PO with AI lives in the quotation builder, and it takes the typing out of quoting.
Every quotation, order, receipt, invoice and journal links to the document before it. Customers, items and stock are the same records everywhere.
Actions run through permissioned commands with an audit trail, and a repeated submit never posts twice.
Every journal and stock movement goes through one gateway that checks the period, the balance and the account mapping.
Stages, approvals and required fields are configuration, not code, so the same rules apply to everyone.
One platform, AI built in, simple to use and built for the way B2B companies trade.
One platform
CRM, purchasing, inventory and accounting share one login and one data model, so nobody types the same order twice.
AI-native
AI works on the same permissioned records as your team. Today, Import PO with AI turns a customer's PO or RFQ into draft quotation lines, matched to your catalogue.
AI in 1fluxSimple
Seven overview pages each open on a "Needs action" list, sorted by severity, with every row linked to the exact records.
Built for trade
Stock in every warehouse, store and van, each legal entity with its own books, and any currency on any document.
Multi-entity in 1flux1flux Inventory shows what you hold, what’s promised and what’s on the way, for every item in every location.
1flux runs several legal entities in one workspace, each with its own books. Companies in different countries and currencies sit side by side without mixing their numbers.
1flux handles the documents, terms and registrations that B2B companies work with every day, wherever their customers are.
| What you deal with | How 1flux handles it |
|---|---|
| Payment terms | Credit days counted from the invoice date, the delivery date or the month-end statement date, with a cap per customer. |
| Currencies | Any currency per document. Three-decimal currencies such as KWD, BHD and OMR round correctly, and realised FX posts automatically. |
| Formal quotations | A cover letter with Ref, To, Attn, Project and Subject, your terms and 3 signatories, on layouts you design yourself. |
| Purchasing documents | Local purchase request, purchase order, goods received note, goods receipt report and delivery note as standard documents. |
| Tax | Tax codes applied per line with dated rates. Country packs seed VAT for the UAE (5%) and Saudi Arabia (15%) and GST for India, and input and output tax post to their own accounts. |
| E-invoicing | 1flux issues ZATCA-compliant e-invoices for Saudi Arabia, covering Phase 1 (generation) and Phase 2 (integration with ZATCA’s Fatoora platform), and supports UAE e-invoicing under the Federal Tax Authority’s programme. |
| Registrations and addresses | Each legal entity stores its own tax and company registration numbers, which print on its quotations and purchase orders, and structured address fields where a country needs them. |
| Arabic and other scripts | Company, supplier and item names in Arabic display correctly, item search understands Arabic spelling variants, and quotation PDFs print Arabic correctly. |
Each work area in 1flux opens on an overview led by a “Needs action” list. There are 7: CRM, Sales, Purchasing, Receiving, Warehouse, Inventory and Accounting.
Each list shows up to 6 rows sorted by severity, and each row has one action that opens exactly the records behind it. People only see the rows they can act on. KPI tiles, a chart and recent documents sit underneath.
1flux is built for B2B companies that trade, distribute, supply projects or sell services to other businesses, and have outgrown spreadsheets, chat threads and an entry-level accounting package.
By trade
Quote from your catalogue, buy on purchase orders, hold stock in several warehouses and invoice on credit.
By trade
Sell into named projects, deliver in parts and invoice exactly what was delivered.
By trade
Long, code-heavy quotes turned around from the customer's own PO, with packs, units and partial dispatch.
By trade
Thousands of items, repeat orders and many customer sites, with barcodes and stock in every warehouse.
By trade
Fast-moving parts across branches and vans, with transfers and stock you can promise.
By business
Licences, hardware and services on one quotation, bought back to back and delivered as projects.
By business
Quotes, jobs, tasks and invoices in one flow, with collections you can forecast.
By business
Proposals designed in Document Studio, engagements run as projects and fees collected on time.
By business
Materials bought against customer demand, several companies and approvals that follow your rules.
Growing fast or running several companies? See 1flux for small and medium businesses and business groups.
1flux isolates each customer's data inside the database and gives you precise control over who sees what.
Inside the database with PostgreSQL row-level security, not just in application code.
Custom roles built from more than 100 permissions, reporting lines and entity-level access.
Download links expire after 5 minutes, uploads are checked by file signature, and every deployment takes a verified backup first.
Activity on companies, contacts, items and suppliers, stage history on deals and orders, and a per-entry trail on manual journals.
Setup starts with sensible defaults, and the import tools check your data before anything is saved.
One onboarding step sets up your first legal entity: country, legal name, base currency, time zone and registration numbers.
1flux seeds country tax codes, roles, 30 units of measure with 10 conversions, quotation stages and templates, and a "List Price" price channel.
Import companies and contacts (5,000 rows per file), items (10,000 rows per file), opening stock and an opening trial balance. Every import is validated first.
Set roles, reporting lines and entity access as you invite people by email.
1flux is AI-native ERP software for B2B trade: companies that trade, distribute, supply projects or sell services to other businesses. It runs CRM, quotations, sales orders, purchasing, receiving, inventory and accounting on one login and one data model. Each document hands off to the next, and every receipt, delivery, invoice and payment posts its own journal, so sales, the warehouse and finance work from the same numbers.
1flux is built so AI works on the same structured, connected and permissioned records your team uses, rather than being bolted onto separate modules. Every quotation, order, receipt, invoice and journal links to the document before it, actions run through one command layer that records their source, and workflows are configuration, not code. Today that foundation powers Import PO with AI, which turns a customer's PO or RFQ into a draft quotation.
Yes. Import PO with AI reads a customer's purchase order or RFQ as a PDF or image (PNG, JPEG or WebP, up to 10 MB) and fills in the reference, date, currency and up to 200 quotation lines. It matches item codes to your catalogue, shows a confidence score and attaches the source file. It never invents values, and it never sends anything to the customer on its own.
Yes. 1flux keeps a double-entry set of books for each legal entity and posts journals automatically from goods receipts, deliveries, sales invoices, customer payments, purchase invoices, write-offs and stock counts. It covers the general ledger, receivables, supplier payments, bank reconciliation, VAT returns prepared from posted VAT, and profit and loss and balance sheet for each legal entity, straight from the ledger.
Yes. Each legal entity in a 1flux workspace has its own currency, registrations, letterhead, document numbering, warehouses, costing method and books. An entity switcher in the top bar shows where you're working, people can be limited to specific entities when you invite them, and a consolidation run combines every entity's ledger into a group currency, with a visible translation difference.
Yes. 1flux issues ZATCA-compliant e-invoices for Saudi Arabia, covering Phase 1 (generation) and Phase 2 (integration with ZATCA's Fatoora platform). For the UAE, 1flux supports e-invoicing under the Federal Tax Authority's programme, ready for the 2027 go-live dates. Both are built into the same flow as your sales invoices. See e-invoicing in 1flux.
1flux has one import workbench for companies, contacts and items. Upload CSV or Excel, or paste from a spreadsheet, map your columns and every row is validated on the server before anything is saved. Companies and contacts take 5,000 rows per file, and items take 10,000. Opening stock and an opening trial balance import and post on your cutover date.
1flux pricing is set out on the pricing page. You switch on only the apps you need, from CRM, Inventory and Accounting, and the 1flux team enables them for your workspace. Every new customer starts with a guided demo, so talk to sales about your number of companies, warehouses and people, and you'll get a clear quote.
1flux isolates each customer's data inside the database with PostgreSQL row-level security, not just in application code. Access follows custom roles, reporting lines and entity restrictions. File downloads use signed links that expire after 5 minutes, uploads are checked by file signature, traffic runs over HTTPS, and every deployment takes a verified database backup first. Read more on security at 1flux.
Book a demo
Book a demo to watch a customer's PO become a quotation, an order, a delivery, an invoice and a journal, without retyping a line.
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